Elyx

The cloud platform that analyzes, manages, checks and accounts for your energy bills.

Automate

Collect and process data from invoice PDFs

Optimize

Predict costs and consumption analyzing custom KPIs

Integrate

Integrates with accounting software, EMS/BMS systems

1.000+

Energy suppliers

Each supplier produces a different invoice but Elyx is designed to read and interpret them all.

+50%

Clients / year

More and more Italian and international companies from all sectors, both public and private, rely on Elyx.

1.000.000+

Analyzed invoices / year

To manage large volumes of data we have designed a powerful, reliable and infinitely scalable software.

Works for every business

Automating the management of energy invoices brings great advantages regardless of the sector, the number of employees or the turnover.

Advantages
  • Multisite

    Centralize, automate and account
  • Small Medium Enterprise

    Predict and check
  • Public Administration

    Automate and optimize
  • Energy Consultant

    Manage more clients

Why Elyx?

With Elyx, you can achieve maximum efficiency in energy management by using the data to run analyses, make forecasts and budgets, draw up ESG ratings, participate in calls for tenders…
We guide you in the digital transformation of energy management: make the most of the energy resources of your plants and maximize your company's productivity and competitiveness.

Main Advantages

Automate

Elyx automates the management of energy bills: importing, checking, reporting and accounting.
Find supplier billing errors
Elyx automatically validates the correctness of all billing components in line with your contract and country's regulation with always up-to-date data and a history from 2014 to check previous invoices. If you have imported self-reading data, it can compare them with consumptions reported by the supplier.
No restrictions on supplier selection
Elyx reads and collects all energy bill data directly from any supplier's PDF. If you have given up on changing suppliers because the current one provides you with data via Excel, with Elyx you will no longer need it.
Import invoices automatically
Elyx can retrieve invoices in PDF, xls, xml or csv format directly from your supplier's website or you can forward supplier emails with PDF attachments directly to a platform address: in this way everything will be completely automated.

Optimize

Elyx helps you speed up all energy management processes and operations.
Optimize cash flows
Elyx automatically simulates the energy expenditure for each meter and for each billing component, giving you highly accurate forecast budgets.
Simplify sustainability reporting and ESG rating
Elyx collects all energy consumption data in one place, providing quick analysis and comparisons against standard and customized KPIs.
Optimize the time spent managing billing anomalies
Elyx notifies you of every anomalous situation detected while checking invoices (billing gaps, consumptions/costs out of tolerance, penalty charges…), so you can take immediate action.

Integrate

Elyx can be integrated with other applications that already used by your company, without making you change anything.
Export to the accounting application
Elyx exports all the information needed for the accounting of an invoice. It can directly apply the digital stamps required for the accounting record of the tax document on the PDFs of the invoices and automatically handle the accounting allocations of costs related to previous fiscal years.
Integrate other applications with Rest API
Elyx automatically syncs with your property management software keeping the real estate registration data always current.
Import data from EMS/BMS systems
Elyx automatically imports the data related to the energy consumption monitored on the field and links them to their respective meter, allowing more in-depth and accurate analysis.
Poste ItalianeMediaWorldBanca Nazionale del LavoroMediasetATMUnited Colors Of BenettonIntesa San PaoloCisalfaAli SupermercatiSupermercati RossettoUniversità degli Studi di PadovaComune di Genova

Find out how large companies and government agencies use Elyx

Some of the companies that have decided to rely on our platform to be more efficient and competitive.
Case studies

Express Start-up

What happens and what is needed when you start using the platform?

The start-up process follows the same procedure for everyone but it can be longer or shorter depending on the features included in the selected subscription plan.
Plans and service levels
1.

Start-up & first data import

We set up the platform for you

We will enter all the data relating to the contracts with the supplier, the property master data and the meter serial numbers into the platform. We’ll import the current year’s invoices (and previous years’ invoices if included in your contract) and set up automatic import of new invoices.
You will be ready to work with Elyx in the shortest time possible.

2.

Use Elyx right now

We assist you in the first steps

Once the data has been imported, you’ll get full access to the platform.
Now you are ready to work with Elyx.
You can make analyzes and forecasts, set customized KPIs, download reports and more generally use all the platform’s functions. How to make the most of it? No problem: every plan includes a part of coaching and training in the use of Elyx.

3.

Make Elyx data available to any other software

We integrate Elyx into your workflow

We will support you in implementing integrations with other softwares used in your company, configuring the import of data from your systems and field sensors such as any type of EMS and BMS.

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    Features

    Digitization of invoices directly from the supplier's PDF

    It allows you to automatically retrieve and import energy invoice data directly from the supplier’s PDF (including scanning). Invoices belonging to different energy carriers can be managed (methane gas, electricity, diesel, LPG, district heating and cooling) and is able to collect the following information:

    • Meter registry
    • Readings and consumption
    • Details of utility billing

    Automatic check of the correctness of invoices

    It allows you to automatically check the correctness of an energy bill extracted during the digitization phase. A traffic light will indicate the outcome of the control activities to highlight errors and anomalies relating to different aspects:

    • Consistency with the supply contract
    • Regulatory legislation (eg. ARERA for Italy)
    • Comparison with the distributor’s consumption

    Monthly analysis and breakdown of costs and consumption

    The data relating to costs and consumption are broken down monthly, for each delivery point and with a simple click you can find out how much has been spent or consumed for each individual property. The information obtained can be compared and analyzed on different levels (delivery point, building, cluster, customer). In particular:

    • Comparison between available power and maximum used in the month.
    • Reactive energy analysis and related penalties.
    • Comparison of the raw material price with market indices.
    • Comparison of billed consumption with other sources such as self-readings, data from the field, budget.

    KPI: personalized energy performance indexes

    It allows you to define energy performance indices, customized according to the sector to which it belongs, to evaluate the behavior of each property in relation to the others. It helps the user, especially in multi-site situations, to highlight situations of abnormal consumption. In fact, various buildings can be compared on the basis of a single KPI or two KPIs can be compared to each other to perform even more in-depth assessments.

    Generation of reports and configuration of specific alerts

    It allows you to generate personalized aggregate reports or for a specific delivery point and you can take advantage of an interactive dashboard to analyze all the data of each individual carrier in a visual and intuitive way.
    Thanks to configurable alerts it is possible to monitor situations such as:

    • Abnormal costs and consumption
    • Compare with self-readings
    • Identification of penalties and power peaks

    Precise and automatic energy expenditure forecast

    Thanks to the Elyx calculation engine, it is possible to generate energy expenditure simulations to cover various forecast scenarios, even in the long term, and to compare the data actually billed with the simulated ones. In particular:

    • Calculation of the energy budget for the following year and any revisions.
    • Generation of monthly allocations for the current month.
    • Evaluation of energy expenditure according to the energy class, power change or evaluation of different supply contracts.

    Rest API to interconnect business applications

    Access all the information processed by ELYX from other external applications.

    • Accounting: Exports to the accounting application all the information necessary for the accounting of an invoice. You have the option of affixing digital stamps directly on the PDF of the invoices containing all the information necessary for the accounting registration of the tax document and automatically manage the accounting provisions of costs relating to previous tax years.
    • Field monitoring: Automatically imports field monitored energy consumption data (EMS, BMS, …)
    • Assets: Automatically align the data relating to the property master data directly from the Assets application.

    Mobile App to optimize your time

    You can say goodbye to the various reports, messages and excel files of maintainers, the Elyx mobile application eliminates all those manual activities and allows you to directly receive the self-reading data within the platform.

    Minimize human error due to the manual entry of the self-reading data, the Elyx application performs a pre-check of the data entered, before sending it to the platform, and allows you to digitize the entire data collection process self-reading values of your fleet of meters.

    You can use the consumption reconstructed from the self-readings for comparisons with the invoiced one and use the data for precise and punctual monthly allocations.

    Plans

    Choose the service level and features that best suit your business needs.

    Business

    Analyze your energy supply data

    Ideal for companies that want to analyze and better understand the energy performance of their properties.

    • Automatic import invoices 
    • Invoice correctness checking
    • Web Dashboard and Data Analytics
    • Standard anomalies alert
    • Standard reports
    • Automated data download from distributor portals

    Professional

    Manage all aspects related to your supplies

    Ideal for industrial and multi-site realities that need an advanced tool for managing their energy supplies.

    • All the features of the Business plan+
    • Import invoices from XLS and XML-SDI
    • Forecast, budget and allocations
    • Import of self-readings
    • Customized KPI setting

    Enterprise

    Automate the process of analyzing your energy supplies

    Ideal for large multi-site companies that want to automate the entire process of analyzing and managing energy supplies.

    • All the features of the Professional plan+
    • Automatic invoice accounting
    • Restful API for integration with business software
    • Automatic import of structured track

    Subscription Plans and Service Levels Details

    Importation Business Professional Enterprise
    Import invoices from courtesy PDF
    Allows you to import billing data by automatically digitizing the detailed PDF provided by the supplier.
    Import invoices from XML-SDI
    Allows you to import invoices in XML-SDI format (i.e., electronic invoices) in order to automatically extract the attached PDF and perform a consistency check between the information indicated in the electronic invoice and the details in the PDF.
    -
    Import not-fiscal data from standard layout
    It is also possible to import data into ELYX that does not refer to energy invoices (e.g. data from energy monitoring meters, supplier/distributor consumption curves, daily gas consumption, info for KPIs...).
    --
    Check Business Professional Enterprise
    Invoice correctness check
    This allows you to verify the economic accuracy of an electricity and natural gas invoice by ensuring the correct application of contractual conditions agreed upon with the supplier and complying with all ARERA regulations (https://www.arera.it/). ELYX automatically updates to the current regulatory framework and retains historical data from 2014 onwards, enabling the verification of past invoices as well.
    Supporting report for complaints
    Allows you to download a report indicating all the information automatically calculated by ELYX for invoice verification. This empowers users to independently report issues to their energy supplier.
    Analyze Business Professional Enterprise
    Web dashboard
    The dashboard allows the user to view a series of indicators and graphs relating to the energy data processed by the platform. It is possible to obtain a global view per customer or go into detail through advanced search functions.
    Data analytics
    This allows the user to have access to a series of pages of advanced energy data analysis and to be able to download all the information for each HP-month in xls format.
    Anomaly detection
    It allows the user to configure different types of alerts to automatically detect anomalous situations (e.g. anomalous consumption, invoices not issued, anomalous average costs, etc...).
    Standard Report
    Possibility to download different types of reports from the platform standards containing pre-configured analytics with visibility into data at both the aggregate and of detail.
    KPIs
    The platform allows the user to create customized energy performance indices in order to use the most significant ones for the sector to which they belong. An analysis section is then provided to view the kpi generated by the system and highlight the most inefficient sites.
    -
    Metering basic
    In this specific section it is possible to view the consumption curves deriving from electricity or natural gas distributors.
    Metering Plus
    In this specific section it is possible to view not only the consumption curves deriving from electricity or natural gas distributors but also any other metrics from structured traces relating to metrics not referable to the PDFs of the energy invoices of the HPs (e.g. data from energy monitoring systems , production data - grid feeding - self-consumption of photovoltaic systems, info for Kpi, etc...)
    --✓*
    Meter readings
    This allows you to upload information relating to self-readings of delivery points and use this information as a further source of control and comparison with billed consumption. Data entry is provided via web-form or massive through an xls template downloadable from the platform.
    -
    Forecast, budget and allocations
    This allows you to use the simulation module of the platform to forecast energy costs by understanding different operational needs such as defining an annual budget, updating through budget reviews or producing monthly allocations for the administration.
    -
    Automation Business Professional Enterprise
    Automatic retrieval of invoice PDFs
    This allows you to avoid the manual upload of PDFs of energy invoices on the platform and therefore the user will find their own analyzed invoices directly in the system.
    Automatic import of structured traces
    Automated import of data from structured traces that do not refer to energy invoices (e.g. data from energy monitoring meters, supplier/distributor consumption curves, daily gas consumption, info for KPIs...).
    --
    Automatic download of consumption data from distributors
    Allows the platform to automatically connect to the distributor portal for downloading the hourly or quarter-hourly consumption of each delivery point.
    APIs for integration
    The platform provides a layer of Restful APIs that allow clients to easily integrate ELYX with other enterprise software applications.
    -
    Invoice accounting Business Professional Enterprise
    Standard reports to support accounting
    Enables downloading a standard report from the platform containing all the necessary data for energy invoice accounting.
    -
    Integration with company accounting system
    Configuration of a workflow, customized according to the client's needs, for the accounting approval of invoices and recording of accounting data directly on the client's administrative management software.
    --✓*
    Support Business Professional Enterprise
    Ticketing portal for technical support
    The user can access, directly from the platform, the ticketing portal in which to open requests for support and technical assistance.
    Consulting Services Business Professional Enterprise
    Elyx Specialist “Starter”
    A specialist from the ELYX platform is made available to the client with the aim of maximizing the full potential of the tool and outsourcing the management and monitoring of utilities. It includes the following activities:
  • Updating of site and delivery point registry data.
  • Update of supply contracts on the ELYX platform.
  • Quarterly assistance via remote call, lasting a maximum of 2 hours, to analyze the progress of work activities (anomaly analysis, review of the analyzes and reports generated by ELYX).
  • ******
    Elyx Specialist “Advanced”
    The support of an advanced specialist from the ELYX platform will help you to speed up all energy management processes and operations, and generate for you energy expenditure simulations to cover various forecast scenario. It includes the following activities:
  • All Elyx specialist "Basic" level activities +
  • Generation of the beginning of the year budget for consumption and expenditure relating to electricity and natural gas.
  • Generation of a maximum of 3 revisions (in the year) to the initial consumption and spending budget.
  • Support in generating monthly allocations.
  • ******
    Complaint Management on-demand
    The service includes control, analysis and typification of billing errors, in order to the platform, in the specific Practice Management section. The activities carried out by the dedicated Bisy team will be:
  • Preparation of the specific documentation of the complaint that the customer must send to the supplier(s).
  • Monitoring and assistance to the customer in relation to the response of the supplier(s).
  • Analysis of any subsequent actions to be implemented based on current legislation.
  • Including a call or direct contact with the customer's supplier(s) following the response to the complaint.
  • ******

    ✓*there is a one-off implementation cost for initial set-up
    ** expected annual fee

    Frequently Asked Questions (FAQ)

    How can I choose the most suitableplan for my business?

    We’ve designed the plans and service levels to best suit specific needs:

    If you want an advanced tool to monitor and analyze the energy costs and consumption of your company, choose the Business plan.

    If you also want to do simulations and reviews of the energy budget, exploring different scenarios to assess the impact of energy decisions, choose the Professional plan.

    If you already have field monitoring tools, an accounting management system or an application dedicated to real estate assets and you want a solution that can gather all the data related to energy, making them available to the various business applications and integrating them into your workflow, choose the Enterprise plan.

    How is Elyx's pricing structured?

    Elyx’s fee is based on the number of meters you have and the fee per meter reduces as the number of meters increases. This keeps Elyx competitive even for very large businesses with thousands of properties and meters.

    How does Elyx collect invoices automatically?

    Elyx offre diverse opzioni per il recupero automatico delle fatture, oltre al tradizionale caricamento manuale. Puoi utilizzare una delle seguenti modalità:

    Inoltro email: Puoi impostare un inoltro automatico delle email dei fornitori (che hanno in allegato i PDF delle fatture) a un indirizzo della piattaforma Elyx. Il sistema importerà automaticamente i documenti per la loro elaborazione.

    Integrazione con il portale di contabilità: Elyx può integrarsi con il tuo sistema di contabilità e acquisire le fatture energetiche che ricevi tramite il sistema di Interscambio (SDI).

    Recupero dal portale del fornitore: Elyx può recuperare direttamente le fatture energetiche dal portale del fornitore. Attualmente, questa funzionalità è disponibile solo per ENEL.

     

     

     

    Elyx offers various options for the automatic retrieval of invoices, in addition to the traditional manual uploading. You can utilize one of the following methods:

    Email forwarding: You can directly forward supplier emails containing PDF invoice files to a specific Elyx platform address. The system will automatically import the documents for processing.

    Integration with accounting portal: Elyx can be integrated with your existing accounting system and automatically retrieves invoices through a portal link.

    Supplier portal retrieval: Elyx also provides the option to directly retrieve energy invoices from the supplier’s portal. Currently, this functionality is available for ENEL, allowing you to avoid manual collection of documents for analysis.

     

     

    How can I handle billing errors reported by Elyx?

    Elyx always offers you a detailed analysis of the billing errors detected. You can view the specific details of the amounts, dates and disputed items to better understand the nature of the error. With this data you can file a complaint to your supplier on your own or rely on the Elyx after-sales team that can handle the complaint for you. The complaint management is included in the Professional and Enterprise plans while it is an extra option in the Business plan. This service does not include in any case the management of the possible conciliation and/or legal action against the supplier.

    How are the updates to the current regulations integrated into the software?

    Our team of experts carefully monitors the changes to the regulations made from the authorities in the energy sector, analyzing them and updating the platform accordingly, so that it is always compliant with the current standards of each monitored country.

    As the regulations are updated, the data related to past periods are archived, remaining available: in this way Elyx can check the correctness of any energy invoice from 2014 onwards.

    Can Elyx process energy invoices from other countries?

    Elyx currently processes energy invoices for France, Belgium, and the United Arab Emirates. The platform is designed to adapt to different regulations, currencies, and international units of measurement for energy carriers, allowing for the management of invoices from various countries. Additionally, the portal is available in Italian, English, and French languages, facilitating communication and processing of information from different countries. The software is automatically updated with the latest version of the current regulations for each country where we are present.

    Can Elyx help me choose the best supplier?

    Absolutely! Elyx offers you independent support in choosing the most suitable supplier for your needs. Through the simulation engine, you can evaluate and compare offers from different energy suppliers. By entering your energy consumption profile, you will obtain an accurate estimate of the expenses associated with each offer.

    This will enable you to assess the impact that each option will have on your company’s budget, allowing you to make an informed decision and choose the best supplier.

    Request a demo for this product

    Fill out the form to request a demo and find out how to optimize the management of your energy utilities. You will be able to take a 360° tour within the platform and have detailed explanations of all Elyx features from our experts.

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